Book Loans

3.1 Only Registered members are entitled to borrow books from the library. The following table provides borrowing privileges for various categories of members and various types of collections.

Collection Type® General Books Text Books Short-loan Material#
Category Entitlement Duration Entitlement Duration Entitlement Duration
Undergraduate 2 1 Month 3 1 Month 1 2 days
Post graduate 5 1 Month 2 1 Month 1 2 days
Research Scholars 8 1 Month 2 1 Month 1* 2 days
Faculty 10 2 Month 5 One Semester 2* 2 days
Associates 3 2 Month 2 2 Month 1* 2 days
Junior Associates 3 1 Month 1 1 Month 1* --
Staff 2 1 Month 1 1 Month 1* 2 days
Paid and Honorary 2 1 Month 1 1 Month 1* 2 days
Corporate 10 1 Month 5 1 Month 5* 2 days

#(Short loan textbooks (TxON), Restricted Collection, Course material, Career help books, Video, Audio CD, VCD, DVD)

*Except short loan textbooks (TxON)

3.2 Librarian at his discretion may allow more books or extend duration of loan in case of genuine requirement of the member.

3.3 A member shall be required to produce Membership card to borrow books.

3.4 Students of reserved category shall have first priority in borrowing books from Book Bank collection. Books from Book Bank can be borrowed only on specific days announced by the Library.

3.5 Books not available for Loan

The following collections are available only for consultation within the library and can be borrowed for short duration, with a special permission of the Librarian only in case of extraordinary circumstances:

Reference books, reference text books, standards, patents, theses and dissertations, current and back issues of journals, institutional archive material.

3.6 Reservations

3.6.a) Members may reserve books that are on loan to other members, by filling up the reservation slips. Reservations slips can be purchased from the help desk.

3.6.b) A Reserved book will be kept On Hold for one week on its return by the previous borrower. The member who has reserved it will be informed of its availability, who must borrow it within On-Hold period i.e. one week.

3.6.c) Research Scholars, Faculty, Associate Faculty members are entitled for 5 complimentary reservation slips in each semester. Complimentary slips can be collected in the beginning of the semester. Complementary slips can not be used in subsequent semesters.

3.6.d) No member shall be allowed to have more than 5 books reserved at any time.

3.7 Due-date for return of books and consequences of delay in return

3.7.a) All books borrowed from the library must be returned within the stipulated due date. The Librarian however, may recall any book before the due date.

3.7.b) Members who are moving out of station on leave, project work or any other work should make arrangement to return books borrowed by them.

3.7.c) The Library normally sends reminders of overdue books from time to time, however, non receipt of such a reminder by a member can not be accepted as a valid reason for delay in return of books.

3.7.d) Failure to return books in time will attract the following punitive actions

A. Over due charges: at the prescribed rates

B. Suspension of Membership: If the member fails to return books even after 3 months from the due-date the membership will be suspended until return of all over-due books standing in his name along with overdue charges. However, in case of books borrowed from Book bank this period will be 1 month.

C. Recovery of cost of books: If a member fails to return a book even after 6 months from the due-date, list of defaulters will be sent to the Deputy Registrar (Finance & Accounts) for recovery of the cost as from the member’s account and/or security. The cost will be calculated as per the Rule 3.8. Rule 3.9b will also be applicable if the book is a part or volume of set that can not be purchased separately.

D. Refusal of Registration in the following semester:In case of defaulting student member’s registration to next semester may be refused until return of overdue books.

E. Termination of Membership: Membership of habitual defaulters may be recommended for termination of the membership

3.8 Calculation of Cost of Books

3.8.a) Cost of Books to be recovered from a member shall be computed in the following manner:200% of the Price of books as shown in the Accession Register, OR

150% of price of the book as shown in the accession register + overdue charges if applicable, + Rs. 50, WHICHEVER IS HIGHER.

3.8.b) In case the price of the books is not available in the accession register, list price of the latest edition in-print or the last edition of out-of-print books will be treated as price of the book for the purpose.

3.8.c) In case, price of a book received is gratis and its cost is not known, it will be determined by the Librarian.

3.9 Loss or damage of books borrowed from the Library by the member

3.9.a In case of loss of books borrowed by the member, the member should immediately inform the Library. He shall be required to make good such loss, by paying the cost of the books so lost within two weeks of informing the Library. The cost will be calculated as per Rule 3.8.

3.9.b If such a book that has been lost by the member is a volume or part of a set is not available for purchase separately, the member shall have to pay the cost of whole set. In such cases, he may be allowed by the librarian to claim the remaining parts or volumes of the set.

3.9.c) A member may opt to replace the books lost by him with a new copy of the latest edition. In such case he will also be liable to pay Rs. 50/- as service charge and overdue charges if any, up to the date of his informing the loss to the library. In the event of change in the imprint of the lost book, Librarian’s decision will be final in accepting a different imprint.

3.10 Members are required to keep the books borrowed from the library in good physical condition and not to mark or damage the books. Members should carefully check the books before borrowing for any deficiency and damage and get the same verified by the staff on duty. Members are liable to make good the marking or damage to the books borrowed by them as in the same way as applicable to Rules 3.9a and 3.9b, and 3.9c.

3.11 Books borrowed from the library are for personal study and should not be used for any direct commercial purpose. Copying from the library books is subject to copyright restriction.

3.12 If a member is suffering from a communicable disease that can spread through books, such member should not visit the library and handle the library books. In case such member unknowingly has been handling the books, he should promptly inform the Librarian who would make arrangement for disinfection of the books before re-circulating the same.